Office Manager


Position Description

The office manager is the first point of contact for HDC’s clients, providing customer service and coordination. The office manager is responsible for keeping the HDC office running smoothly, providing administrative assistance to the executive director, as well as providing overall administrative support to the office. In addition to managing office technology, they provide staff with troubleshooting assistance on technology issues and advise leadership on technology solutions.

Essential FUnctions

The office manager must…

  • Demonstrate strong administrative skills and attention to detail.

  • Demonstrate a strong customer-service ethic.

  • Maintain complete confidentiality of sensitive information.

  • Be able to work independently, manage multiple priorities and solve problems expeditiously.

  • Demonstrate the following skills and knowledge:

Strong written and verbal communication skills.

Exceptional proficiency with Windows-based word processing and spreadsheet programs (Microsoft Office Suite).

Up-to-date knowledge of office technology and basic tech trouble-shooting skills

  • Maintain a valid Oregon driver’s license and meet Housing Development Center’s minimum auto insurance requirements

  • Have access to a car for work-related driving.

  • Be able to lift 50 pounds and perform basic handy-person tasks, such as assembling and arranging office furniture.

primary responsibilities

Office Management

  • Serve as the main contact point for the office.

  • Stock/organize supplies and materials.

  • Serve as primary liaison with property management.

  • Manage maintenance of all office equipment.

Executive Assistance

  • Manage executive director’s schedule.

  • Provide as-needed assistance with correspondence, travel logistics and other matters.

Program and Project Assistance

  • Coordinate catering, location booking and other aspects of special events and trainings.

  • Provide administrative support and project coordination for funding applications, milestone events and other projects.

  • Plan and coordinate travel logistics for staff.

  • Coordinate scheduling of meetings and events.

  • Monitor media for housing and equity related content and distribute to staff.

Desired Functions (Preferred, but not required)

  • Manage office systems, including setting up and maintaining staff work stations and managing maintenance of telephone system and photocopier.

  • Plan, budget for, and implement technology procurement and upgrades.

  • Provide basic tech support for HDC staff.

  • Perform basic maintenance of office equipment.

Compensation

Salary range: $45,000 to $55,000 (negotiable)

Benefits include medical, dental and vision, with coverage for spouse/domestic partner for $200/month employee copay and full family coverage for $300/month copay; employer contributions to 401(k) retirement account equal to 6% of salary; life/STD/LTD insurance; and vacation and sick leave.

Status

Full-time, regular, hourly, non-exempt position

Reports To

Director of Finance & Operations

Application Process

Submit (1) a cover letter describing how your experience prepares you for this position, (2) a resume, and (3) three references, Attn.: Director of Finance & Operations.

Postal mail: Housing Development Center, 847 NE 19th Ave, Suite 150, Portland, OR 97232.

E-mail: meredith@hdc-nw.org

About Housing Development Center

Housing Development Center (HDC) is a nonprofit whose mission is to strengthen opportunities for low-income families and individuals by developing, preserving and sustaining affordable housing and community facilities. We are a group of 25 diverse professionals who are committed to fostering equitable communities where all people have the opportunity to meet their basic needs and thrive. HDC provides integrated services in the areas of housing and facilities development, asset management, policy and industry support, and (through the affiliated HDC Community Fund) community development financing. We have assisted the development of more than 6,800 units of affordable housing and currently have more than 1,200 affordable housing units in development. For more information, visit our Home page.

Housing Development Center is an equal opportunity employer and encourages applications from all qualified persons.